The Jamestown Town Council met for the Regular Council meeting on November 7, 2017 at 7:00 PM at the Jamestown Municipal Building, 421 East Main Street, Jamestown.  Council members attending were: Shane Childress, Chassity Hawkins and John Fultz.  Others attending were:  Katie Conyer, Aaron Clapp, Bobby Taylor, Dave and Brenda Phelps, Cookie Leeke, Jim Brown, Sean Mitchell, Amy Nooning, Jon Query of HWC Engineering, Lance Newton, Andy Creech, Joe Fuller, Mary Beth Zigler, Ben Worrell, Troy Elless and Scott Creagor of UMAC and Kevin Hoskins.

The meeting was opened at 7:02 PM. 

The public hearing for the Jamestown Wastewater Preliminary Engineering Report was opened by Council President Shane Childress.  Mr. Childress turned the meeting over to Mr. Jon Query of HWC Engineering.  Mr. Query presented an overview of the PER.  He then opened the floor to the council for questions and comments follow by citizen questions and comments.  Member Hawkins asked about plant capacity to which the answer was that currently, there is adequate capacity.  Two resolutions were presented for the council to consider and the public hearing was closed.  Member Fultz made a motion to approve resolution 2017-21 and Member Hawkins seconded.  Member Fultz made a motion to approve resolution 2017-22 and Member seconded.  Both resolutions were passed unanimously by 3 yay votes each.

Member Fultz made a motion to approve the minutes of the October 3, 2017 Regular Meeting.  Member Hawkins seconded and all voted aye.

The Town Council approved the November 2017 docket.

Ordinance 2017-14 regarding stormwater utility rates was read.  This was the first reading.  A public hearing is scheduled for 12/5/17 at 7:00 pm on the matter.  Second reading will be during the regular council meeting on 12/5/17.

Resolution 2017-18 was read.  The resolution was tabled so that changes could be made.  It will be reconsidered at the December council meeting.

Resolution 2017-19 was read regarding the water utility yearly in-lieu of taxes payment.  Member Fultz made a motion to approve and Member Hawkins seconded.  All voted aye.

Resolution 2017-20 was read regarding the electric utility yearly in-lieu of taxes payment.  Member Fultz made a motion to approve and Member Hawkins seconded.  All voted aye.

The yearend meeting was set for December 27, 2017 at 6:00 PM.  Katie will publish notice for this meeting.

Dave Phelps reported for the Jamestown Community Partnership. Halloween Trick or Treat festivities were a great success.  The 2nd Annual Christmas Tree Lighting in the downtown park will be on November 25th.  The tree will be lit at dark.  Volunteers are needed on Saturday, November 11th to help decorate the park.     

Jim Brown reported for the Park Board.  They met on October 24, 2017.   Several items were discussed including 501c3 status, grant applications and post Cider Festival issues.  The festival should be fully funded next year.  They are still working on the 5-year Park Plan.

Jim Brown reported for the Redevelopment Commission.  He had nothing new to report.

Amy Nooning asked that the council approve the agreement between the town and Jim Winn for the block work at the fire station.  The agreement was read and Member Fultz made a motion to approve.  Member Hawkins seconded and all voted aye.

The monthly report from Debra Luzier was read.  There were 4 new building permits issued and 4 inspections performed for the month of October.

Marshal Clapp reported for the Police Department.  For the month of October there were 376 total police services; 108 Traffic stops with 35 tickets issued and 88 warnings; 5 Assist Fire/EMS; 15 Assist other Law Enforcement; 2 accident reports; 5 reports filed; 9 arrests made; 3 active alarm; 4 domestic fight; 2 civil disturbance; 16 suspicious activity calls; 0 civil papers served; 1 funeral escort; 0 animal complaints; 0 local ordinance warnings; 0 ticket issued on local ordinances and 206 other police services.  The new vests are in and have been distributed appropriately.  Per Chrysler, the parts for the new police vehicle have been ordered.  Production should begin in 2 weeks.

Fire Chief Sean Mitchell reported for JVFD.  There were 11 EMS, 2 Fire/Investigations, 1 Power lines down, 1 MVA and 3 Assist for a total 18 runs for the month of October.  They completed 20.5 hours of training, 26 hours of meetings and 61 hours for runs.  12 members were present for Trick or Treat night.  They did public education at the Jamestown Christian Church, Granville Wells and the Apple Cider Festival.  They also did a Fire Extinguisher Class at FTIC.

Supt Bobby Taylor reported for the Utilities.  Hydrant flushing was performed and is complete.

Katie Conyer had nothing further to report.

There were no additional comments from citizens.

The next Regular Council Meeting is December 3, 2017 which will also include the public hearing for the stormwater utility rates.

The Plan Commission is holding a public hearing regarding the Jamestown Comprehensive Plan on November 16, 2017 at 6:00 pm preceded at 5:30 pm by a public hearing regarding the application to OCRA for wastewater project.

Member Fultz made a motion to adjourn the meeting at 9:11 pm.  Member Hawkins seconded and all voted aye.


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The Jamestown Town Council met for the Regular Council meeting on October 3, 2017 at 7:00 PM at the Jamestown Municipal Building, 421 East Main Street, Jamestown.  Council members attending were: Shane Childress, Chassity Hawkins and John Fultz.  Others attending were:  Katie Conyer, Aaron Clapp, Henry Maye, Nancy Rice, Dave and Brenda Phelps, Cookie Leeke, Jim Brown, Sean Mitchell, Amy Nooning, David and Laura Rodgers, Cory Whitesell and Jon Query of HWC Engineering, Kathleen Weisenburger, Lance Newton, Andy Creech and Lori Stewart.

The meeting was opened at 7:06 PM. 

The public hearing for the Jamestown Comprehensive Plan was opened by Council President Shane Childress.  Mr. Childress turned the meeting over to Mr. Cory Whitesell of HWC Engineering.  As there have been two previous public hearings for presentations to the Council and to the Jamestown Plan Commission, Mr. Whitesell gave a brief overview of the Comprehensive Plan.  Council President Childress then opened the meeting for comments or questions from Citizens.  As there were no further comments or questions, the public hearing was closed.

Ordinance 2017-15 to approve the Jamestown Comprehensive Plan was read.  Member Fultz made a motion to approve and Member Hawkins seconded.  All voted aye.

Member Fultz made a motion to approve the minutes of the September 5, 2017 Regular Meeting.  Member Hawkins seconded and all voted aye.

Member Fultz made a motion to approve the August 8, 2017 Public Hearing.  Member Hawkins seconded and both voted aye.

The Town Council approved the October 2017 docket.

The agreement between the Town and HWC Engineering for the Sewer Upgrade project was presented.   Jon Query of HWC Engineering was present to summarize the project and answer any questions.  Attorney Amy Nooning asked if their fee was rolled into the bond and he stated yes.  Member Childress made a motion to approve and sign the agreement.  Member Fultz seconded.  Both, Members Fultz and Childress voted aye.  Member Hawkins abstained stating that she was having a hard time swallowing the cost of the project.  After some discussion, Member Fultz made a motion to allow Member Childress to sign the contract on behalf of the Town and Member Hawkins seconded.  All voted aye and the agreement was signed and the Town will move forward.

Ordinance 2017-9 regarding the 2018 Budget was read.  Member Fultz made a motion to approve and Member Hawkins seconded.  All voted aye.

Ordinance 2017-11 regarding the establishment of the Stormwater Utility was read.  Member Fultz made a motion to suspend the rules and approve the ordinance on the first reading.  Member Hawkins seconded.  All voted aye.

Ordinance 2017-12 amending the Town’s open burn ordinance was read.  Member Fultz made a motion to approve and Member Hawkins seconded.  All voted aye.

Resolution 2017-14 approve the Stormwater Drainage Plan and Preliminary Engineering Report was read.  Member Fultz made a motion to approve and Member Hawkins seconded.  All voted aye.

Resolution 2017-16 regarding Trick or Treat was read.  Member Fultz made a motion to approve and Member Hawkins seconded.  All voted aye.

Resolution 2017-17 regarding transfers from MVH and LRS to the Grant Home-ruled Fund for the INDOT grant match was read.  Member Fultz made a motion to approve and Member Hawkins seconded.  All voted aye.

The 4th Quarter Tracking Factor was read.  Member Fultz made a motion to and approve and Member Hawkins seconded.  All voted aye.

Bids for the masonry work at the Fire Station were presented.  These were obtained because the concrete near the west door needs to be replaced.  In order to do that, the brick on the outside will have to removed and put back after the concrete is done.   There were three bids.  Artisan Construction bid to remove the block and flashing, install new block and re-use the flashing.  It states that matching the block may not be possible. The bid amount is $6,105.00.  A bid from Brian Love to remove, clean and install re-used block, without removing the flashing in the amount of $2,700.00 was read.  Finally, the last bid, from Jim Wynn to remove the block, clean them to re-use, install new flashing and block was in the amount of $3,500.00.  Member Childress motioned to accept Mr. Wynn’s bid, contingent upon, specifics obligations if any of the blocks were broken and needed to be replaced.  Member Fultz seconded and he will obtain a contract in writing from Mr. Wynn prior to any work being done.  All voted aye.

Dave Phelps reported for the Jamestown Community Partnership. Halloween Trick or Treat festivities are planned.  Trick or Treat will be on October 31st from 6-9 PM.    

Jim Brown reported for the Park Board.  They met on September 26, 2017.   Final Planning for the Cider Festival is being done.  He is concerned about parking but they will do the best they can.

Jim Brown reported for the Redevelopment Commission.  He had nothing new to report.

Amy Nooning had nothing further to report.

The monthly report from Debra Luzier was read.  There were no new building permits issued and twelve inspections performed for the month of September.

Marshal Clapp reported for the Police Department.  For the month of September there were 310 total police services; 105 Traffic stops with 36 tickets issued and 99 warnings; 7 Assist Fire/EMS; 10 Assist other Law Enforcement; 2 accident reports; 12 reports filed; 4 arrests made; 2 active alarm; 1 domestic fight; 2 civil disturbance; 7 suspicious activity calls; 2 civil papers served; 0 funeral escort; 3 animal complaints; 1 local ordinance warnings; 0 ticket issued on local ordinances and 152 other police services.  The new vests are in and have been distributed appropriately.  More than $500.00 was collected as a result of the Papa John’s fundraiser.

Fire Chief Sean Mitchell reported for JVFD.  There were 14 EMS, 2 Fire/Investigations, 1 Hazmat, 3 MVA and 1 Assist for a total 21 runs for the month of August.  They completed 150 hours of training, 28 hours of meetings and 60 hours for runs.  A joint burn training with several other departments took place in September, as well as, an extrication training at Plough’s.  As a result of these trainings, several volunteer firefighter’s now have the certifications they need to serve Jamestown and the surrounding area. 

Bobby Taylor was not present at the council meeting.  Katie Conyer did report that he would be doing hydrant flushing on October 30th.  Cookie asked that the fall banners be put up.

Katie Conyer reported that FTIC has paid all of the invoices sent to them by the town. 

Member Childress asked the discussion be started regarding an amendment to the water utility ordinance.

The next Regular Council Meeting is November 7, 2017

Member Fultz made a motion to adjourn the meeting at 9:16 pm.  Member Hawkins seconded and all voted aye.

JAMESTOWN TOWN COUNCIL

 

MEETING MINUTES